Case Study: End-to-end Recruitment & Onboarding Software solution at Allity

End-To-End Recruitment & Onboarding Solution

About the MyRecruitment+ platform

  • Requisition approval workflow
  • Recruitment and Onboarding Software
  • Posting + Recruitment Process + Candidate DB & Talent Pools
  • Plus:  Integration with your own HRMS / Payroll
  • With:  Custom-built public career micro-site for your website
  • And:  Private Internal job-board within your Intranet

Case Study: MyRecruitment+ for Allity

1) The Challenges

  • 45 Aged Care Homes
  • Over 1,000 new hires in a year – Large Volume
  • Variations in hiring managers’ capabilities
  • Every manager was doing their own thing
  • No centralised database for candidate history
  • Inefficient job posting across multiple sites
  • Poor Candidate Experience
  • Inefficiency generating job offers & contracts


2) The Solution

End-to-End Recruitment & Onboarding platform

Request to hire workflow (requisition)
Posting to free and paid job-boards – Seek, Indeed…
Career Site + Internal Career Site on Intranet
Recruitment: Shortlisting, setup interviews…
Onboarding: job offer, employment contract, TFN Dec Form, Super Choice form… etc.
Integration with Payroll: Transfer new hires into Chris21
More integrations coming up for contract variations & BI
The MyRecruitment+ Solution

Flexible: Custom-built requisition form
Flexible: Custom-built approval workflow to suit our various roles
Hiring managers can submit requisitions:
from within the platform or
from a simple link on our Intranet

Executives approve requisitions on the go from anywhere:
link in email notification is mobile enabled, and;
From the App.

Request to hire workflow

Just a few clicks to post a job to all the relevant sites:
Paid: Seek, Adzuna, careerone… etc.
Free: Indeed, Jora…
Niche job-boards: Careers for carers, Qualified Carers… etc.
Our own career site
Our own internal job-board within our intranet
Facebook, LinkedIn & Twitter

Job Multi-Posting

Easy to customize
Any question type: Text, dropdown, multi-choice etc.
Video Questions too can go on the form
Create templates ready to use with different roles
Duplicate and Edit templates in seconds

Recruiting – Custom Application Forms

Create Branded & personalised email templates
Create personalised SMS templates
Bulk Email and SMS

Recruiting – SMS & Email templates

Build your own online E-Forms
Automation: Move a candidate to a stage and a link to the form is automatically sent to the candidate
You get notified when they complete the form

Recruiting – E-Forms & probity checks

Custom Candidate journeys
Automation: auto-send emails to candidates
Custom recruitment stages within each journey
Custom email templates for each stage in a journey
Setup Interviews: Integration with Google & MS Office365
Recruiting – custom process

HR and Managers can work in an open collaborative way
Flexible working models
1) Managers do recruitment
Some managers can do all the recruitment
2) HR do Recruitment
Some managers need help – HR do the recruitment

Recruiting – Collaboration HR & managers

International recruitment
Regional recruitment
Efficient shortling and phone screening time
Significant time saving on shortlisting and phone screening time
Recruiting – Video Interviews

Digital Onboarding

Digital Signing, even from mobiles
All candidate experience is 100% mobile-enabled
TFN Dec form, Super form, Bank Details…
Videos: Welcome, corporate training, induction…
Code of conduct and other PDF for reading
Internal approval & signing
Integration with ATO: Submit TFN Dec in seconds

3) Results & Outcome

3.1 – Improved the quality of our new hires

Transparency & centralised candidate DB

3.2 – We Saved Lots Of Time

The job posting, automation & contract generation

3.3 – Improved Our Candidate Experience

3.4 – Improved Our Employer Brand

  • Automation:  Get back to higher % of candidates
  • Slick UX from job application to signing the contract

3.5 – We Improved Our Compliance

  • Collect compliance documents before the contract is sent out to the candidate
  • Automating emails Requesting the required documents

3.6 – Phased in Induction

Induction modules sent during onboarding via onboarding software, prior to their start

3.7 – Reducing Errors & improved consistency

We reduced a significant % of errors made due to eliminating double handling




Anwar Khalil

Christine Marriott
National Talent Acquisition Manager